Venue Search Tips 1: Setting Your Venue Budget

Don’t let your venue choice mean compromising on your wedding day

If you are starting out on your wedding planning journey then it’s an exciting time, but, it can also be a confusing one… not least because most wedding venues in France do not offer an ‘all-in’ package. ‘GREAT!’ I hear you cry, ‘we can have our day, our way’, and yes, that is of part of the joy of a wedding in France.

But beware …

Before you get out your iPad and start searching for venues, have you considered what venues you can afford AFTER you have calculated your wedding day costs?

So often I hear…

I thought the venue would do that’

or

I didn’t realise that wasn’t included

 

The reality is that there is a huge choice of wedding venues in France to suit all tastes and budgets, if you know where to look for them, but the cost of hiring a venue can vary vastly from one venue to another.

The cost of your wedding day, however, generally varies little from venue to venue (assuming you are comparing apples with apples!).

So, to avoid disappointment and to get a fabulous wedding venue AND the wedding day of your dreams, follow these 5 steps.

  1. Fix Your Overall Budget
    Decide on a total figure that you both feel comfortable spending, taking into account any family contributions.
  2. Work Out What Your Ideal Day Will Cost
    Talk through your ‘ideal’ wedding day and research the average cost that each service required will be.  Don’t forget support services such as staff, delivery charges and equipment hire, for example. DON’T ASSUME ANYTHING!!!  This is perhaps one of the hardest areas of your budgeting as it will take time and research, but make the effort, take advice and you are setting yourself up for a lot less hassle and potential heartache.
  3.  Allow Contingency
    It may be impossible to know all costs before you know your venue or exactly which suppliers you are using.  Also, things often have a bad habit of coming up unexpectedly, so, add a contingency:  10% is usually good.
  4. Work Out Your Venue Budget
    Take your wedding day costs from your overall wedding budget and see what you come out with.  Don’t be too upset if your venue budget comes out less that you thought, you won’t be the first!  It is at this stage you can then add in any accommodation costs you are hoping to recoup from guests, as this will boost your venue hire spend.
  5. Find Your Venue
    Before despairing that you can’t afford anywhere or the venue of your dreams, do take a look around.  With over 8000 wedding venues in France there are sure to be some options for you.  If not, then this is when you need to decide where you might be happy to compromise.  Prioritise on-the-day services, identify where you might be prepared to shave some money off to increase your venue budget… and get expert help!

DON’T get yourself in a position where you fall in love with or even commit to a venue but can’t afford to hold the wedding day you had dreamed of.  You’ll end up resenting the fact that you had to squeeze other areas so tightly or spend the whole planning process and even on the day, stressing about it.

If it all feels a bit overwhelming, why not contact French Wedding Company about our Venue-Finding Service.  We know how to find a broad spectrum of venues, understand site logistics and their impacts on costs.  We also thrive on getting creative… thinking of different ways of doing things to achieve your dream wedding.  The service includes helping you to understand your options and set your wedding day budget.

Contact us about our Venue-Finding Service now and we’ll get you started on the right path.

Coming Next… Venue Search Tips 2: Search Pitfalls

Coming Soon… Venue Search Tips 3: Getting the most from your site visit

Candice and Carl Part Two – Wedding Planning

In the second part of this 3 part series, Candice and Carl continue to tell, in their own words, how, having found their venue, French Wedding Company managed their wedding planning process.

 

“Laura helped us make the arrangements with the venue owners and with the translation of the contracts. It was at this point it dawned on us that although both of us could parle un petit peu de francais, we would definitely need some help with the rest of the organisation, as how would we cope with contract negotiations and finding suppliers in the French countryside from the UK? We always thought of a wedding planner as indulgent and reserved for celebrities and those with money. We were pleasantly surprised by the cost of having Laura as wedding planner, which made our decision easy and in retrospect I am not sure how we would have got everything done without her.

From the point that we decided to use French Wedding Company as our wedding planners things became so much easier.  Laura met with us in the UK before we went out for a 2nd visit to France to understand the unique and personal twists we wanted to add to our day, building up a wedding portfolio of things we liked from other weddings, magazines and our own ideas, guiding us through the practicalities and keeping us on track when our focus got side-tracked on minute details.

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French Wedding Company Styling Moodboard

 

The second trip to France allowed us to re-visit the venue and work with Laura on the walk through of the day. By this point Laura had already helped us to find a celebrant to do the ceremony and sourced a caterer, florist and hairdresser for us to meet with during our visit. We met with all the suppliers and Candice had a run through of hair and make-up before the all-important big day. The food tasting afternoon with our amazing caterer Fabrice, left us no doubt as to who would cater our event and also fuller than one of his delicious crème patisserie profiteroles. My only regret was not to get a taxi there to sample more of the splendid wine that accompanied the food!

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Tasting with Chef Fabrice
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Sample canapes and a glass of sparkly
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Stuffed confit d’aubergine starter
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Scallops and with cured bacon

 

 

 

 

 

 

 

 

 

 

 

 

With four months to go Laura helped us finalise the details with our suppliers; the florist, the celebrant, waiting staff, the Music (PA and Speakers), decorations and catering and tableware. Planning a wedding from another country can make you feel a bit isolated and out of the loop, but it really helped to have a single contact who knew what you wanted and who knew how things work in France, working behind the scenes when things sometimes seemed to be going slower than we expected, or prompting us when we needed to make decisions and get things booked.

The online planning tool used by French Wedding Company helped us keep track of what we had to do, decisions to make and view options Laura and the team had sourced for us, and track spending against our budget. It really helped that everything was in one place.”

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Supplier meetings with Laura at French Wedding Company

Read Part One – Venue Search

Part Three – Our Wedding Day, follows shortly

See their wedding story book – to follow at the end of their blog series

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